Team Collaboration
Set up teams, manage permissions, and collaborate on AI visibility tracking
Overview
Team Collaboration features let you work together on AI visibility tracking. Invite team members, assign roles, and manage access to projects and data.
Invite colleagues to view and manage AI visibility data
Control who can view, edit, or administer your account
Team members can receive their own alerts and reports
Assign team members to specific projects
Team Roles
| Role | Permissions |
|---|---|
| Owner |
|
| Admin |
|
| Member |
|
| Viewer |
|
Inviting Team Members
Send Invitation
- Go to Settings → Team
- Click "Invite Member"
- Enter their email address
- Select a role
- Choose project access (all or specific projects)
- Click "Send Invitation"
📸 Screenshot: Invite Team Member Dialog
Shows the invitation form with role and project options
Invitation Process
- Invitee receives email with invite link
- They click the link to accept
- If new to MeasureLLM, they create an account
- They're automatically added to your team
Managing Team Members
Viewing Team
The Team page shows all members with their:
- Name and email
- Role
- Project access
- Last active date
- Invitation status (pending/accepted)
📸 Screenshot: Team Members List
Shows the team management interface
Changing Roles
- Find the team member
- Click the role dropdown
- Select new role
- Confirm change
Removing Members
- Find the team member
- Click "Remove" or the delete icon
- Confirm removal
Removed members immediately lose access. Their activity history is retained.
Project Access
Access Levels
- All Projects: Member can see all current and future projects
- Specific Projects: Member only sees assigned projects
Assigning Projects
- Go to member settings
- Click "Project Access"
- Check/uncheck projects
- Save changes
📸 Screenshot: Project Access Settings
Shows project checkboxes for team member
Team Limits by Plan
| Plan | Team Members |
|---|---|
| Free | 1 (owner only) |
| Starter | 1 (owner only) |
| Pro | Up to 3 members |
| Premium | Up to 10 members |
Collaboration Features
Activity Feed
See what team members are doing:
- Keywords added or modified
- Reports generated
- Settings changed
- Comments and notes
Comments and Notes
Add context to keywords and reports:
- Add notes to specific keywords
- Comment on visibility changes
- Share insights with team members
- Tag team members with @mentions
Best Practices
- Use appropriate roles: Give minimum needed access
- Set up project access: Don't give everyone access to everything
- Regular audits: Review team members quarterly, remove inactive users
- Use comments: Document why changes were made
- Configure notifications: Each member should set their own alert preferences
Tip:Create a "Viewer" role for stakeholders who need to see reports but shouldn't make changes. This keeps your data safe while providing visibility.